Payor money is A/R relief, not income. The Undeposited Funds flow, the parent-versus-actual-payee rule, and the five-minute monthly reconciliation that catches the rest.

One mechanical difference decides it: Class is per line, Location is per transaction. What belongs in each, and the settings that keep the data usable.

Three revenue accounts, two mirrored direct-labor accounts, and the contracted-rate data that explains why splitting them matters more than most owners expect.

CentralReach tells you how to build the file. It does not tell you what will make it wrong. Here is the whole method, including the parts nobody writes down.

Most ABA practices post one revenue number a month. That number cannot answer which payer, which clinic, or which service line made money. Here is what breaking it out changes, and why the spreadsheet version never survives contact with a busy month.

When a payer pays you more than the claim was worth, that money is not revenue and it is not a discount on your receivable. It is a refund you owe. Netting it inside AR understates two numbers at once.

Billed rates are a negotiating position. Contractual rates are the money. Booking the first one inflates revenue, inflates AR, and hides the payer that is underpaying you. Here is the math and the fix.

Every ABA practice says CentralReach is the source of truth. Most are wrong, because the rates inside it were never finished. Here is what has to be true before you can trust a single number that comes out of it.

AR in CentralReach and AR in QuickBooks Online drift apart for predictable reasons. Here is what causes the gap and how to keep the two tied every month.

Cash basis records revenue when the payer pays. Accrual records it when you deliver the session. In ABA those dates can be sixty days apart, which is why cash books hide your real margin.

The monthly export-pivot-plug routine takes hours and hides which payers and locations are profitable. Here is a cleaner sequence, including why weekly dates of service and clean period cutoffs matter.